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HOW TO COMPILE AN EQUIPMENT LIST

A carnet equipment list is a detailed manifest of the goods to be taken outside the European Union. The purpose is to declare the goods to Customs, so it's important to make the list as accurate as possible and to include casing details if possible. Cases themselves must be declared as goods, as they have commercial value.

For each item on the list, you'll need to enter a description of the item (including serial number where known), how many units there are of that item, its approximate weight in kilograms, its approximate commercial value in Sterling, and its country of origin.

Go to the Example List to see a sample of a completed equipment list.

Please note that you don't need to enter item numbers in the left-most column; we'll do that for you when we format the list. If you have case numbers, they should be included in the Description of Item column (see below).

By far the best way to get an equipment list to us is in the form of a simple 5-column spreadsheet. A selection of downloadable templates for the more popular spreadsheet programs is available here.

If you can't email us a spreadsheet, you could fax or even post us the list; it can even be scribbled in pencil on the back of a beermat, as long as we can read it!

Here's what you'll need to bear in mind when compiling the list:

  1. Description of item
    Enter the manufacturer, model number and serial number of the item. Please be as specific as possible, using plain-English descriptions rather than just acronyms. Where an item has no named manufacturer, such as a piece of stage set or a roll of carpet, simply enter a brief description including approximate dimensions. A set of identical or similar items can be grouped together, but avoid using vague words like "assorted" or "various". In the case of a tool kit, an approximate number is required, as in "set of 50 hand tools". Remember that a case is itself an item; the best way to lay out a list is to start with a case followed by the contents of that case, then another case followed by the contents of that case, etc., with uncased items grouped together at the end of the list. If your cases are numbered, please include their case numbers in this column.
  2. Number of items
    You don't have to cram all of a particular type of item into one line. If necessary, list each item with its serial number separately, each with "1" in this column. If you've entered "set of 50 hand tools" in column 1, you'll enter "1" in column 2 (as there's just one set.)
  3. Weight
    Strictly speaking, you should enter a weight in kilograms for each item or set of items (including empty cases) in the list. However, it's clearly impractical in some instances to weigh each individual item, so it is becoming generally acceptable to enter instead a weight for each loaded case of equipment. Either way, the figure should be as accurate as you can make it; if you just don't know, we can help you make reasonable guesses!
  4. Value
    The declared value of the goods has a bearing on the cost of the carnet, so we recommend that the commercial value be declared at less than the full retail price. However, if the values are declared too low they may be questioned by Customs, and also it has been known for insurance claims to be adjusted downwards to the declared carnet values of a shipment, so it's important to strike the right balance here. We generally recommend that the declared commercial value is either the approximate replacement value on the current UK market, or the declared replacement value on your insurance manifest (if you have one.)
  5. Country of origin
    This should normally be the country of manufacture of the goods. If this is not known, then the country of acquisition should be entered. Entries in this column should be from the 2-letter country code table HERE; if a country is not listed, please enter the name of the country and we'll find the code for you. (If you already have the countries entered in this column, but not in code format, we'll be happy to enter the country codes for you.)

Based on this information, we will compile the standard-format carnet list, calculate the item numbers, weights and values, and print the lists that will be attached to the carnet. On request we will provide you with copies of the formatted list for your use as shipping manifests etc.


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